When you are ready to upgrade to ESP+, any presentations and orders created in ESP Web will be available for use within ESP+.
How do I Find and Update:
ESP Web Presentations
To view an ESP Web Presentation in ESP+, click on the Presentations button from the main toolbar.
In the Presentations area, there will be a section labeled ESP Web Presentations.
Each presentation will be listed as a tile with a three-dot icon in the upper right corner. Clicking anywhere on the tile will open a new tab and display the presentation in a PDF format. Clicking on the three-dot icon will give you the option to:
- Download PDF
Download a PDF version of the presentation - Create Presentation
Configures a new project. In ESP+, a presentation is one component of the project, so creating a project enables you to manage the customer, presentation, and order information in one location. - Create Collection
Save the products within the presentation in a collection for use in a later presentation, order, and/or as a website page.
To convert an ESP Web Presentation to an ESP+ Project, click on the Presentations button from the main toolbar. In the Presentations area, there will be a section labeled ESP Web Presentations. Locate the presentation you would like to convert to a project, click on the three-dot icon, and then select Create Presentation.
When creating a new Presentation, the first step is fill in the three required fields: Presentation Name, Company Name, and Event Type. The Presentation name will also function as the Project name.
After typing the Presentation name, enter the company name. If the customer is already saved in your CRM, click on the company name. If not, you need have the company saved in CRM, type the entire company name and click on Create New Company.
A new section will appear, and you can use the Website field to source this customer’s specific branding information – including their company logo, icon (which is the small image shown next to the browser name), and primary brand color. To do this, type the website address and click on the Search Brand button. All available branding information for this customer will be displayed.
Use the dropdown box to select the event type. Then, fill in the additional four fields of event date, attendees, in-hands date, and budget if you are able.
When creating a new customer and presentation simultaneously, it is beneficial to add a contact during this process. To do this, click on the Add Contact button at the bottom. While the only the contact’s first and last names are required, just like with the project itself, the more information, the better so fill in as much information as possible. The role of the contact plays a key part in the order process so if this contact is responsible for any of the roles listed, check the box for the appropriate options. Please note that one contact can be responsible for one, two or all three roles.
Once you have finished entering information for this contact, click on the Create Presentation button.
A success message will appear in the lower right corner with an Edit Presentation link you can use to open the newly created project and begin editing the presentation. The presentation will be available via the Projects option on the main toolbar, as well as by clicking on Presentations. Additionally, if you did create a new company and contact, this information will be saved to your CRM.
Learn more about Projects and Presentations
ESP Web Orders
To locate an ESP Web Order in ESP+, click on Projects from the main toolbar, and then select Orders.
Use the search and/or filter options to locate the order. Once you have located the document you would like to view or update, click on the Order number to open a new tab and display the order in view only mode. In this mode, you will be able to view the order information, including products, order stage, order summary, order information, and customer information.
All orders from ESP Web will be available in ESP+ and located in the Projects area. To access your orders, click on Projects from the main toolbar, and then select Orders.
After locating and opening the order document, you will be able to edit and send it. To convert an order to an updated format for use in ESP+, click on the Link to Project.
When creating a new project for order documents, there are two required fields: Project Name and Event Type. While these are the only two required fields, enter as much information as possible for the event date, attendees, in-hands date, and budget.
Next, click on the Create Project button.
The newly created project will be available via the Projects option on the main toolbar. Clicking on the listing will open the full project and you can begin updating the order documentation.
Clipboard
If you used the clipboard in ESP Web, it’s now a collection in ESP+. Click Collections from the main toolbar. The most recent collections will display along with the option for All Collections.
- If you see the ESP Web Collection in this list, you can click on it to open.
- If you do not see the ESP Web Collection, click on All Collections. Type "ESP Web Clipboard" in the search bar. The products you had saved on the Clipboard in ESP Web will now be displayed as a collection in ESP+.
Clicking on the collection name will open the collection. Collections are groups of products you can use in presentations, orders, or on an ESP+ Store.
Items within a collection can be shared with customers or saved for later. Just like the Clipboard in ESP Web, each collection can hold up to 250 products, but there’s no limit to the amount of collections you can create! Additionally, while Collections are created and owned by a single user within your company, you can add collaborators, meaning other users in your company who can view and edit the products within the collection as well as share the collection directly with customers.
ESP Web Customer Data
All company and contact information from ESP Web will be migrated into ESP+ and will be available in the CRM section. CRM stands for Customer Relationship Manager and enables you to Click on CRM from the main toolbar.
- If you see the ESP Web company in this list, you can click on it to open their record.
- If not, click on the All CRM option. Then, use the search bar to enter a company or contact name. Click on the Company name to open to open their record.
In this area, you can manage any information about this company, access any projects, order documentation, and saved artwork files, as well as manage the decoration and presentation templates.